Privacy Policy
Information on Bünsow Business Growth Forum’s processing of personal data
Here you can read more about what personal data we process about you, why we do it, and what rights you have. If you have any questions about our processing of personal data, you can contact us using the contact details provided in section 1 below.
It is important to us that you feel confident about how we handle your personal data. We take steps to ensure that your personal data is protected and processed in accordance with applicable legislation.
- Which company is responsible for processing your personal data Bünsow Business Growth Forum AB, org. no. 559190-9485, (“Bünsow”, “we”, ‘us’, or ‘our’) is the data controller for the processing of your personal data as specified in this information text and is responsible for ensuring that the processing is carried out in accordance with applicable data protection legislation. Bünsow Business Growth Forum AB Nya Hamnsgatan 10 852 29 Sundsvall, Sweden +46 (0)73-275 16 91 [email protected] If you have any questions or would like to contact us regarding our processing of your personal data, please contact us at [email protected].
- Why, on what legal basis and for how long do we process your personal data?
Purpose
Personal data
Legal basis
Storage period
Communicate with potential participants and manage waiting lists
Name, telephone number, email address, the organisation you represent and other information you provide in connection with your communication with us
If you are registering yourself or are a sole trader:
To potentially enter into a contract with the individual or a sole trader (GDPR, Article 6.1(b))
If another person registers participants:
Legitimate interest in potentially entering into an agreement with the organisation that registers you as a participant (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored for the duration of your communication with us regarding a potential application, while you are on our waiting list, and for three months thereafter.
Register and manage registrations
Name, telephone number, email address, organisation you represent, job title or other necessary information
If you are registering yourself or are a sole trader:
Performance of a contract (GDPR, Article 6.1(b))
If another person registers participants:
Legitimate interest in fulfilling the agreement with the organisation that registers you as a participant (GDPR, Article 6.1(f))
Kontakta oss om du vill veta mer om hur vi har balanserat dina intressen mot våra.
The data is stored until the event has been completed and for six months after the event has ended.
Invoice you or the organisation that registers you as a participant
Name, telephone number, email address, organisation you represent, payment details, participation details and other information necessary for invoicing
If you are registering yourself or are a sole trader:
Performance of a contract (GDPR, Article 6.1(b))
If another person registers participants:
Legitimate interest in being able to charge fees in accordance with the agreement with the organisation that registers you as a participant (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored until the event has been completed and the last invoice issued has been paid.
Legal obligation to retain accounting information
Information contained in invoices and transaction details if you register yourself
Legal obligation (GDPR, Article 6.1(c)), Accounting Act (1999:1078)
The data is stored until the seventh year after the end of the year in which the data was recorded.
Communicate with participants, speakers or partners
Name, telephone number, email address, the organisation you represent and other information you provide in connection with your communication with us
Legitimate interest in communicating with you for the purpose of conducting our events in a satisfactory manner (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored for the duration of your communication with us regarding a potential agreement, during the term of the agreement and for two years after the end of the contractual relationship.
Create a list of participants for our events
Name, organisation you represent, job title or other information you provide
Legitimate interest in conducting our events in a satisfactory manner and contributing to networking (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored from the time of registration and for two years after the event has ended.
Providing our network platform
Name, telephone number, email address, the organisation you represent, which events you plan to attend and other information you provide, such as a photo, the purpose of your participation, etc.
Legitimate interest in providing you with a network platform that you can use before, during and after the event (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored for as long as you are part of our network platform or for a maximum of one year after the event has ended.
Offer food in accordance with any dietary preferences
Name, telephone number, email address, the organisation you represent and any dietary preferences
Legitimate interest in completing and implementing our events in a satisfactory manner (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored until the event has ended.
Develop, streamline and follow up on our events
Name, telephone number, email address, the organisation you represent, feedback you provide about the event, and other information you provide in communications with us.
Legitimate interest in further developing our events (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored during the contract period and for two years after the event has ended.
Use photographs or videos taken at our events. The photographs and videos may be used in publications or other media material produced or used by us, including brochures, invitations, campaigns, newspapers, magazines, television, websites, etc.
Images and video material of participants and speakers at our events
Legitimate interest in creating marketing materials (GDPR, Article 6.1(f))
Consent in accordance with the Swedish Act (1978:800) on Names and Images in Advertising – if you do not want to be photographed or filmed, please notify us at [email protected].
We will actively use the material for a maximum of seven years and then save images for historical purposes.
Publish articles and other material about our events, participants and partners
Articles about our participants and partners based on interviews
Legitimate interest in creating marketing materials in agreement with you (GDPR, Article 6.1(f))
We will use the material for a maximum of seven years.
Provide you with a subscription to our newsletter and similar mailings, which may also contain offers from our partners.
Name and email address
Consent (GDPR, Article 6.1(a)) – you always have the right to withdraw your consent, please notify us at [email protected]
The data is stored for as long as you subscribe to our newsletter or until you withdraw your consent/unsubscribe from our newsletter.
Promote our upcoming events and our activities
Name, telephone number, email address and the organisation you represent
Legitimate interest in creating marketing materials (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored for two years after the event has ended.
Share your personal data with our partners to promote our partners’ products, services or events
Name, email address, organisation you are representing
Consent (GDPR, Article 6.1(a)) – you always have the right to withdraw your consent, please notify us at [email protected]
The data is stored for one year after the end of an event.
Transferring personal data in the event of a merger, company transfer or business transition
The categories of persons and personal data covered by the merger, acquisition or transfer of business
Legitimate interest in being able to carry out a merger, transfer of undertaking or transfer of business (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
In accordance with the storage period for the other purposes described in this information text
Protect our interests in the event of legal claims/disputes
The categories of persons and personal data necessary in relation to the current claim/dispute and the parties involved
Legitimate interest in being able to protect our interests in the event of legal claims/disputes
(GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
The data is stored for as long as the legal claim is valid and/or for as long as the dispute is ongoing, and for ten years thereafter.
To facilitate your browsing experience, data is collected via cookies or other tracking technologies.
Technical data
For essential cookies:
Legitimate interest in providing necessary functions on our websites (GDPR, Article 6.1(f))
Please contact us if you would like to know more about how we have balanced your interests against ours.
For non-essential cookies:
Consent (GDPR, Article 6.1(a)) – you always have the right to withdraw your consent, which you can do by changing your cookie settings via https://bunsow.se/cookiepolicy/
Specified separately in relation to each specific cookie
- Who do we share your personal data with?
- General In order to provide our events to you, and to comply with laws and regulations, we sometimes need to share your personal data with others, including other companies and third parties who assist us in various aspects of our business.
- Suppliers and partners We share your personal data with our suppliers and partners, such as: • IT suppliers: companies that handle the necessary operation, technical support and maintenance of our IT solutions, • Business administration suppliers: companies that provide tools for activities necessary to run our business, such as accounting and invoicing, • Partners: organisations that sponsor or support us with various types of resources or participate in our events, and • Marketing: companies that help us with printing and distributing marketing materials, administering our social media and other digital channels. We also use social media to market our events.
- Where is your personal data processed? We always strive to ensure that your personal data is processed within the EU/EEA, and our data storage takes place within the EU/EEA. However, in certain situations, our service providers may need to transfer your personal data to subcontractors located outside the EU/EEA (third countries). Regardless of where your personal data is processed, we take all reasonable contractual, technical and organisational measures to ensure that the level of protection is equivalent to that applicable within the EU/EEA. We always ensure that a transfer mechanism is in place when necessary and, in such cases, apply, for example, the European Commission’s standard contractual clauses, which you can find here.
- How do we access your personal data? We mainly collect personal data directly from you, for example when you register for our events, but we may also receive personal data from the person who registers you for our events.
- Do you have to provide us with your personal data? In order to enter into and fulfil our agreement with you, comply with legal requirements and enable you to visit our premises, attend our events and interact with us on our website, you need to provide certain personal data that we request. If you do not provide us with the personal data we request, this may, in some cases, mean that we are unable to provide you with the events or services you request. We will clearly inform you which information is mandatory when you enter into an agreement with us, for example.
- Your rights
- General We are responsible for ensuring that your personal data is processed in a lawful, transparent and open manner in relation to you and that your data is accurate and up to date. You have certain rights regarding our processing of your personal data. If you wish to exercise any of your rights, you can contact us using the contact details in section 1 above. We will respond to you as soon as possible, and at the latest within one month of receiving your request. If we are unable to respond to your request or need more time, we will notify you and explain why.
- Right of access (register extract) You have the right to know whether we process personal data about you. If we do, you also have the right to obtain information about what personal data we process and how we process it. You also have the right to obtain a copy of the personal data we process about you. If you are interested in specific data, please specify this in your request. For example, you can specify whether you are interested in a certain type of data or whether you want information about data from a specific time period.
- Right to rectification If any of the personal data we process about you is incorrect, you have the right to have it rectified. You also have the right to supplement incomplete personal data with additional information necessary for the data to be accurate. Once we have corrected your personal data or supplemented it with new information, we will inform those to whom we have disclosed your data of the updated information, provided that this is not impossible or too difficult. If you request it, we will also tell you who we have disclosed your data to. If you request rectification, you also have the right to request that we restrict our processing of your data while we investigate the matter.
- Right to erasure (to be forgotten) In certain cases, you have the right to request that we erase the personal data we have registered about you. If we erase your data after you have requested it, we will also inform those to whom we have disclosed the data about the erasure – provided that this is not impossible or too difficult. If you ask us, we will also tell you who we have disclosed your data to. You generally have the right to have your data erased if: • The data is no longer needed for the purposes for which it was collected or otherwise processed, • We process your data based on your consent and you withdraw your consent, • The data is used for direct marketing and you object to our processing, • You object to the processing of the data based on our legitimate interest and we cannot demonstrate that our reasons for processing outweigh your interests, • The personal data has been processed unlawfully, or • We have a legal obligation to delete the personal data.
- Right to restriction of processing Restriction means that the data is marked so that in future it may only be processed for certain limited purposes. The right to restriction applies:• When you believe that the data is incorrect and you have requested correction. In this case, you may also request that processing be restricted while we investigate whether the data is correct or not. • If the processing is unlawful and you do not want the data to be deleted. • When we no longer need to process the data for the purposes for which we collected it, but you need it to establish, assert or defend legal claims. • If you have objected to processing based on our legitimate interest. In that case, you can request that we restrict the processing while we investigate whether our interest in processing your data outweighs your interests. Even if you have requested that we restrict the processing, we have the right to use the data for storage if we have obtained your consent to the processing, to establish, assert or defend legal claims, or to protect someone’s rights. We may also process the data for reasons relating to an important public interest. When the restriction ceases, we will inform you of this. If we restrict the processing of your data, we will also inform those to whom we have disclosed the data, provided that this is not impossible or too difficult. If you ask us, we will also tell you to whom we have disclosed your data.
- Right to object You have the right to object to our processing of your personal data based on our legitimate interest. If you object to the processing, we will, based on your specific situation, evaluate whether our interests in processing the data outweigh your interests in the data not being processed for that purpose. If we cannot demonstrate compelling legitimate grounds that outweigh yours, we will cease the processing to which you object, unless we must process the data to establish, exercise or defend legal claims. Please contact us if you would like to know more about how we have weighed your interests against ours. You always have the right to object to and unsubscribe from direct marketing. We will then no longer have the right to process your personal data for direct marketing purposes. If you object to the processing, you also have the right to request restriction during the period we investigate the matter; read more in section 7.5 above.
- Right to data portability Data portability means that you have the right to obtain the data we have collected about you, from you, in a structured, commonly used and machine-readable format, and that you have the right to transfer the data to another data controller. The right to data portability applies only: • To data collected from you, about you, • If the use is based on your consent or to fulfil an agreement with you, and • The processing is automated.
- Right to withdraw consent You have the right to withdraw your consent to a specific processing operation based on legal grounds at any time. Withdrawal of consent does not affect the lawfulness of our processing prior to withdrawal.
- Right to lodge a complaint Contact us if you are dissatisfied with how we process your personal data, so that we can try to resolve your issue together. See our contact details in section 1 above. You also have the right to lodge a complaint with the supervisory authority. The Swedish Data Protection Authority (IMY) is the Swedish supervisory authority for our use of your personal data. You also have the right to lodge a complaint with the supervisory authority in the country where you reside or work, or in the country where you believe a violation of data protection regulations has occurred.
- Changes to this information text We reserve the right to change and update this information text on an ongoing basis. In the event of extensive changes, we will clearly inform you of this in an appropriate manner. This information text was last updated on 2 May 2024.